Managing Workspaces¶
This documentation helps you with your Mammoth workspace management. It solves for questions like:
Login | Logout¶
To login into the application, navigate to https://app.mammoth.io and enter your:
Email address
Password
To logout from the application:
Open your Workspace menu
Click on Logout
Note
Currently we support Google Chrome, Firefox and Safari browsers.
Add | Remove Users¶
To add a new user:¶
Open the Workspace menu
Go to Settings > Users
Click on Add user and enter the following specifics:
Provide name and email address of the new user
Select an appropriate role for the new user
Click on Add User
The user gets added to the list. An email is sent to the new user with a link to setup the password.
To remove a user:¶
Go to Workspace > Settings > Users
Click on the bin sign next to the user
Select the user account to which the assets of this user will be transferred to
Click on Transfer & Remove User
Note
Only a user with ADMIN or OWNER rights can add or remove other users.
Assign roles¶
When creating new users it is important to assign them appropriate roles. Following the least privilege principle for assigning user roles boosts your account security further.
Mammoth allows the following roles in workspaces:
Admin: A workspace admin can
create, rename, or delete a workspace
view and manage members in a Workspace
change user roles and permissions, except the owners’ permissions
view and update the billing details
create, view, join, and manage all projects in their workspaces
Owner: A workspace owner enjoys admin rights, additionally, they can also promote (or demote) a member or admin from being an owner.
Member: A workspace member can collaborate to projects they are invited to and within their specified rights. Although they can create projects where they hold admin rights by default.
Note
Only a user with ADMIN or OWNER rights can assign/change user roles. Learn more about Roles and Permissions in Mammoth.
Reset Passwords¶
If you have forgotten your account password, you can always reset your password.
To do this:
Click on Forgot password? on the login page
Enter your registered email address and click on Send; you will receive the link to reset your password in your inbox
Fig. 156 Reset password confirmation¶
Click on the link, enter a new strong password, confirm the password and hit sign in.
Fig. 157 Resetting password in app¶
You can also reset your password from within the app.
Navigate to Workspace > Settings > Security
Click on “Reset your login password”
Enter your old password
Enter a new password and confirm it.
Fig. 158 Resetting password in app¶
Note
Passwords that use alphabets (UPPERCASE & lowercase), numbers, and symbols and are 8-14 characters long are tougher to crack. Enhance your account’s security by choosing a strong password.
Two-factor authentication¶
Two-factor authentication (2FA) adds an additional layer of security to your account.
To set up 2FA:
Go to Workspace > Settings > Security
Click on “Set up two-factor authentication”
Fig. 159 Setting two-factor authentication¶
It will open a new page with a QR code
Scan the QR code with your authenticator app and enter the OTP
Fig. 160 Scanning QR code with authenticator app¶
Enter the device name if you want
And click on Submit.
Switch workspaces¶
A user can be a member of multiple workspaces.
The workspaces of a user are listed in the workspace menu.
The first item in the menu is the current workspace and email address of the user. Following this is a list of workspaces that user has.
In the list of workspaces, the current workspace is visible but not highlighted. However, other workspaces are highlighted and the user can click on them to switch to a particular workspace.